Contracting_Accounts Payable Analyst

Client Relationships

• Maintain a good working relationship with internal and external clients by processing payment/invoices in a timely manner with adherence to internal policies and applicable tax legislation.
• Ensure accounts payable enquiries are responded to and resolved in a timely manner.
  
  Transactional Processing
• Review, code, and post accounts payable batches for select regional and international offices, including vendor invoices, contractor invoices, expense accounts, manual cheques, wire transfers and electronic fund transfers.
• Facilitate effective payment of supplier and contractor invoices and expense claim forms by utilizing the appropriate payment process and ensuring compliance with Ausenco's Delegation of Authority (DAM).
• Review payment proposals & cheque runs, ensuring adherence to departmental policies and procedures.
• Review, process and ensure all invoices and expense claims are processed according to the establish work instruction (Accounts Payable manual) and compliance with Ausenco procedures.
• Ensure the accuracy and the completeness of the invoices and expense claim processed especially for urgent request.
• Ensure all queries are attended on daily basis and closed on timely basis.
• Ensure accurate processing of Taxation information and liaise with AP manager on Taxation related issues
• Accurately input Invoices and credit notes into the Oracle Financial Systems within agreed number of hours after receipt when there is no electronic data input (EDI).
• Correctly input and gain approval for invoices without Purchase Order received from AR/AP Relationship Manager.
• Ensure all issues are recorded in issue log, review issue log on daily basis and provide progress update to AP Process Manager
• Issue payments for employee share acquisition plan.
• Regular reconciliations of prepaid account and credit card statements.
• Complete credit application forms.
  
  Reporting
• Provide reports to internal and external stakeholders as required.
• Assist with internal and external audits by providing information requested.
  Continuous Improvement
• Contribute towards the continuous improvement of Ausenco's operating systems and procedures, particularly in the Accounting area by monitoring current effectiveness and exploring alternatives.
  * Assist in the development of effective financial systems and processes by providing ongoing development of financial processes as the company expands and changes.

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